Job Description

Openings as of 2/18/2020
Secretarial/Clerical

  • Clerical - Attendance / Registrar Clerk JobID: 455
  • Position Type:
    Secretarial/Clerical/Attendance

  • Date Posted:
    2/5/2020

  • Location:
    Lake View Primary
    (High-Needs School)


  • Date Available:
    ASAP

  • Closing Date:
    Open until filled

  •   
    TITLE: Attendance / Registrar Clerk

    SALARY: Level 4,

    QUALIFICATIONS:
    • Operate standard office equipment including use of basic computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation, perform basic arithmetic.
    • Office skills: typing, copy machine, telephone, bookkeeping procedures, knowledge of computers and calculator (Microsoft Office programs including Outlook, Power School, SAIS)
    • Must have courteous telephone manners, the ability to communicate effectively with school personnel, parents, and students, good work attitude with a positive and pleasant disposition.
    • Knowledge of state laws governing records and attendance
    • Knowledge of School Procedures and District Policies
    EDUCATION:
    • High School Diploma or GED equivalent
    • AA degree or 60+ college hours preferred

    REPORTS TO: Principal

    PERFORMANCE RESPONSIBILITIES:
    • Maintain correct attendance data for each teacher and turn in reports as required by local and state offices.
    • Maintain correct student records in computer and hard copies in cumulative folders
    • Registers and withdraws students; review completed enrollment forms, send for student records and assist in determine teacher assignment of student/placement.
    • Maintain office machines (Xerox, laminator, etc.)
    • Address attendance issues and enrollment questions.
    • Make necessary contact with parents of children with attendance problems; work with school/district liaisons for parent contact.
    • Verify and sign all forms brought in by parents requiring enrollment information; i.e. DES forms, for court and other special services.
    • Verify attendance and enrollment for Watch Group, counseling services, Dean, Principal and General Education Intervention (GEI) meetings.
    • Run attendance reports and letters, and gather material need for referrals to City Attorney and Navajo Prosecutor.
    • Pull files and information for General Education Intervention meetings and file GEI meeting notes.
    • Assist school counselor with student information for requesting internal and external services
    • Maintain a list of all new students to the school and/or district; maintain and prepare class lists.
    • Assist Admin Assistant, school nurse, and other staff members as needed.
    • Provide necessary secretarial responsibilities in the Admin Assistants absence
    • Prepare student cumulative folders for following year
    • Create yearly registration/enrollment packets; participate in yearly enrollment recruitment activities.
    • Work with ELL, Gifted and Special Education departments in new enrollments; assist in obtaining records.
    • Assist with McKinney-Veto registration packets; give out school supplies and backpacks to qualifying students.
    • Fill out and file Coconino County School Absentee Surveillance worksheet as required by Coconino County.
    • Monitor and maintain error reports for Power Schools.
    • Attend Power School trainings and meetings.
    • Monitor and maintain 45 Day Screening forms for new students.
    • Answer phones and assist with daily mail.
    • Takes attendance phone calls verifying absences and after school arrangements, maintain documentation accordingly.
    • Sign in visitors and students with student check-out.
    • The District reserves the right to amend this job description as necessary
    • Other Duties as assigned
    EVALUATION: Annually by Principal

    TERMS OF EMPLOYMENT: As determined by board




Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online