Job Description

Openings as of 7/16/2019
Secretarial/Clerical

  • District Receptionist/HR Assistant JobID: 112
  • Position Type:
    Secretarial/Clerical/Business Office Clerk

  • Date Posted:
    7/10/2019

  • Location:
    Central Business Office
    (High-Needs School)


  • Date Available:
    ASAP

  • Closing Date:
    Open until filled

  •   

    TITLE: Human Resources Assistant/ Guest Teacher Coordinator/ District Receptionist

    SALARY: Level 5

    QUALIFICATIONS:

    • Skills to operate standard office equipment including use of basic computer software applications. Proper use of English in both written and verbal form, including correct spelling, grammar and punctuation.
    • Must have courteous telephone manners; the ability to communicate effectively with school personnel, vendors, and have a good work attitude with a positive and pleasant disposition.
    • Must be able to multi-task.
    • Demonstrated aptitude or competence for assigned responsibilities.
    • Ability to maintain confidentiality of information.

    EDUCATION:
    • High School Diploma or AA preferred.

    REPORTS TO: Business Manager/Human Resources Director

    PERFORMANCE RESPONSIBILITIES:
    • Assist with answering switchboard calls in a courteous manner and transfer calls to appropriate parties.
    • Greet and direct public to appropriate offices.
    • Monitor district-wide school staffing on Frontline and with work with school secretarial staff and administrators to ensure all classrooms are staffed. Manage long-term absence substitute assignments
    • Operate and maintain Frontline system
    • Assist with all Human Resources department operations including providing support to employees and applicants via phone, walk-in visits or email
    • Accept application, interview and screen applicants, check references on all substitute applicants, and
    • complete the hiring process
    • Enter and maintain all certified and classified employee data in Frontline.
    • Process staff and substitute employee ID badges
    • File correspondence and other records in prescribed manner.
    • Update job descriptions and post open positions.
    • Assemble and update new hire packets.
    • Fingerprint new employees
    • Log and track District & Site volunteers and coaches.
    • Conduct new hire reference checks.
    • Assist in distribution of certification documents or forms.
    • Assist with background screenings and employment verification forms.
    • Disseminate all personnel forms to employees and departments.
    • Assist in word processing/scanning of materials as needed.
    • Become familiar with and assist other District Office staff with their responsible area as the need arises.
    • Other related clerical duties as assigned.
    • The district reserves the right to amend this job description as necessary


    EVALUATION: Annually by the Business Manager/Human Resources Director

    TERMS OF EMPLOYMENT: 12 months





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